Your wedding day timeline

Fill in whatever you know below, then download it as a PDF. Rough times are genuinely perfect, and you can leave anything blank. Your answers save in this browser as you type, so you can close the tab and come back to it.

Not sure what times to put? Read the timeline guide first, it walks through how long each part of the day actually takes.

The on-page version needs JavaScript to build your PDF. You can download the blank fillable PDF instead and type into it in any free PDF reader.

Your details

The basics, so the finished PDF has your names on it.

Partner 1, full name

Partner 2, full name

Wedding date

Best email

Coverage starts

Coverage ends

Day-of contact (name)

Day-of contact phone

Vendors & locations

Addresses matter more than anything else here, they decide how much travel time the day needs.

Planner / coordinator

Other key vendors

Getting-ready address, P1

Getting-ready address, P2

Ceremony venue + address

Reception venue + address

Morning to ceremony

A time on the left, any notes on the right.

Getting ready, P1

Getting ready, P2

Detail shots

First look?

Yes No

Ceremony begins

Ceremony ends

Officiant / notes

Photographs

The family list is the one worth doing properly. About three to five minutes per grouping is realistic.

Family & group photos, list the groupings

Wedding party photos

Couple portraits

Cocktail hour

Reception

Receptions mostly run themselves. These are the few timings worth writing down.

Grand entrance

Dinner served

Toasts / speeches

First dance

Parent dances

Cake cutting

Bouquet / garter

Special traditions

Open dancing

Grand exit / sparklers

A few more things

These three change how I shoot your day more than any time on the list above.

Must-have shots

Please don't photograph

Anything else I should know?

Everything you type stays in this browser until you choose to send it. · Prefer paper? Download the blank PDF

Not sure how long anything takes?

The timeline guide walks through realistic time blocks for portraits, family photos and the reception, and why working backwards from sunset makes the whole day calmer.

Read the Timeline Guide

Planning an Okanagan wedding?

I photograph and film weddings across Kelowna, Penticton, Vernon and the wider Okanagan. You can see full galleries in the wedding portfolio, or find collections and pricing on the weddings and pricing page.

Check Your Date